Denise's Corner Office
Call us: 610-990-7870
...It’s time to Organize, Automate, and Delegate!
Are you ready to have your workload effectively managed?
If you’re ready to take the next step towards increasing your sales and leisure time by allowing a Real Estate Virtual Assistant to effectively manage your workload, than Denise’s Corner Office is the answer to your business needs. Professionals know what the value of delegating workloads, effective time management, and outsourcing is worth to their business.
My services create more time to focus on your clients, your business and your family life. Your three most precious assets.
This page contains a list of the specialized real estate services I can provide. I can work with you on an as needed basis, hourly or retainer rate (see Pricing tab). The services are 100% customizable to meet your requirements.
You can select à la carte from a list of services or one of my full
service offerings. You have the freedom to choose based on your
current needs. Our relationship can evolve and grow along with
your business.
Do what you do best LIST & SELL HOMES and NEGOTIATE
CONTRACTS and outsource the rest to a Real Estate Virtual
Assistant or Transaction Coordinator!
Click on Service to view description or scroll lower on the page.
Secretarial and Telephone Services
- Scheduling- You spend too much time scheduling and confirming showings. A Virtual Assistant can do your scheduling for you.
- Monitor Voice Mail- You’re going on vacation, or have a period of time you’re unable to check your voice mail on a regular basis, but need to stay in touch with important business calls. You can have me monitor your calls /voice mail.
- Calendar Coordination- I can help you keep a calendar of all your important dates and appointments using a calendar we both access online. It's easy to keep track of life's important events all in one place.
- Email Management- Is your email Inbox out of control? I can help you organize your email and emptying your Inbox. By developing a new approach to your Inbox I can help you to gain more control, improve your response time, and keep up with critical actions and due dates.
- Financial Business Accounting- At the end of the year when you are compiling your information to do your taxes yourself or supply to your accountant. Are you going through a year’s worth of bank and credit card statements, shoe box of receipts. Is this the most effective way to run a business? I can organize your expenditures for you.
- Perform other administrative, clerical, and personal activities for which a license is not required.
Contact Database Management & Data Processing
Your Business Is Your Database…it needs to be added to and maintained daily. It also needs daily contact to maximize any potential leads that may be available. Clients need to be kept aware that you are in the business and looking for referrals. An effective Contact Database Management system focuses on staying in touch with your past clients and sphere of influence. It needs to be systematic. Did you know that 1 out of every 12 people in your database will provide you referrals if asked? I can help create referred business with a proven Contact Database Marketing Plan customized to your style and budget.
Your Virtual Assistant can help you with:
- Managing Business Cards-You scan and e-mail copies of business cards you’ve gathered during the course of the month. I can enter the information into your contact database.
- Managing Prospect Data- You e-mail me new prospect leads, I enter them into your contact database and categorize the type of contact.
- Mailing-Lists- Marketing is the heart of the real estate business. I can create mailing lists based on your directed parameters from yours and various databases to implement a marketing plan.
Marketing Support
The main purpose of any marketing system is to stay in front of all of your clients, contacts, and prospects regularly...so you are fresh in their thoughts when they or someone they know needs your services! Experts refer to that as “Positioning.” No one remembers who #3 is. Your goal needs to be the first person they think of in Real Estate.
Real Estate Virtual Assistant can help you implement a customizable Marketing Plan. Below are examples of campaign options:
- Thank-you notes, birthday cards, etc.- You want to thank those who have referred you clients and make sure your name stays at the top of their minds.
- Drip Email Campaigns- you want to stay in touch with all of your prospects, leads, or past clients via email on a regular basis.
- Coordinate Direct Mail Campaigns (i.e. Just Listed and/or Just Sold for your geographic farming area)
- Assemble For Sale By Owner and expired listing leads for follow up by Realtor.
- Date of closing anniversary for Clients-5 years
"It is less expensive to keep a client than it is to create a new one"
Pre-Listing Support
You have a motivated seller and want to emphasize that you’re organized, professional, and committed to their needs. The reason a Realtor is successful in the listing process is preparation and the image that is created. It’s what you do before you walk in the door that carries the most weight. Remember…You only get one chance at a first impression.
Real Estate Virtual Assistant can help you construct an effective Pre-Listing and Listing Presentation Packages. Each of these needs to be automated, but at the same time allow it to be customized to the individual seller.
You may want to include:
- A bio on yourself along with credentials…this should include "Your Value Proposition" (Why You vs. any other Realtor)
- Your average list price and average days on the market
- Comparative Market Analysis (CMA)
- Marketing Plan
- Completed PAR forms, Consumer Notice, Closing Cost Estimate, etc.
Listing Support
If you are a Realtor that is busy negotiating contracts and out in the field it is necessary to effectively leverage your time in order to maximize profits. You can select for a Virtual Assistant to perform several of the listed services or totally outsource listing support once you secure a listing.
Outlined below is a representation of a few tasks that are offered (but not limited to). Contact me for a detail description of the service. The tasks listed are 100% customized and tailored to meet your specific requirements.
- Input listing data and photos into Multiple Listing Service (MLS) and handle MLS changes
- Add listing to an Online Showing System
- Create property flyers / brochures / Open House materials
- Post listing or verify that they successfully uploaded to websites-Company/Personal, Trulia, Zillow, Homes.com, Realtor.com, Yahoo Real Estate, etc. and enhance where available.
- Create ad copy for any print advertisements needed and place print ads.
- Monitoring of showing feedback
You may have spent months preparing for this moment. The contract is signed and now it needs to be managed. Now’s not the time to drop the ball. The most expensive, time-consuming, and frustrating way to manage your Settlement is to do it yourself. Designating a Real Estate Transaction Coordinator to focus solely on the management of the transaction process relieves you of these tedious and time-consuming administrative tasks. This service allows pending transactions to be professionally managed from Contract to Close. This will allow you to effectively leverage your time, so you can handle 3-4 times as many sales as you do right now.
Outlined below is a representation of a few tasks that are offered (but not limited to). Contact me for a detail description of the service. The tasks listed are 100% customized and tailored to meet your specific requirements.
- Update Trend with transaction information
- Create the Transaction Time Line & Information Sheet, which includes important dates, deadlines, and contact information
- Follow up to make sure Homeowners Association (HOA) documents are ordered and received
- Coordinate scheduling of inspections
- If homeowner is required to make any repairs refer your various vendors for consideration (plumber, electrician, painter, etc.)
- Remind buyers and sellers to terminate utility services, mail service, etc.
Settlement Transaction Coordination Service
Virtual Assistant Services
